Credits, rules, payment and panels in one system. Members book from the app, the rules are enforced rather than remembered, and every billable hour lands on the right invoice without anybody chasing it.
Somebody booked and never showed. Somebody used two hours and was billed for none. Somebody at the other centre spent credits they were not supposed to have. Every one of those is a rule that lives in a person rather than in the system.
Rooms, capacities, amenities and live availability in the member app and the whitelabel app. Book, extend, cancel and invite guests. Your team stops being a calendar.Front desk out of the booking loop
Include hours in a plan, top them up, expire them monthly or roll them over. Choose whether credits pool across the whole organisation or stay per centre, and every booking screen honours that rule.One credit rule, applied everywhere
Minimum and maximum duration, notice period, buffer between bookings, who may book which room, and how far ahead. The booking rules are one definition, so what the app allows and what the admin console allows never drift apart.No special cases living in somebody memory
A paid booking holds the slot for fifteen minutes while payment completes. If the payment never lands the slot releases itself, and if the gateway confirms late a reconciliation pass still honours it.No phantom bookings on a busy Tuesday
Room panels show the current meeting, what is next and who booked it, and let somebody grab a free room on the spot. Occupancy is checked in rather than assumed, so no-shows release the room.Rooms stop being squatted
Hours beyond the included credits bill to the member or the company on the next invoice, on the correct billing entity, in the correct currency, with tax resolved for the country you operate in rather than a hardcoded rate.Room revenue stops leaking
A booking has a lifecycle status and a separate derived time state. That is why a cancelled future booking and a finished past one never get confused.
External attendees get an invite and can be pre registered as visitors, so reception knows who is arriving and for which room.
Publish rooms for pay as you go booking and take payment up front, without creating a membership for a one off customer.
Room booking software that only owns the calendar hands you three more jobs. Here the booking already is the other three.
Included hours come from the plan the member is actually on, and change the day the plan changes.
Overage and pay as you go land on the correct billing entity, currency and tax treatment, with no manual entry.
External attendees can be pre registered, so reception has the guest list before the meeting starts.
Utilisation by room and by hour tells you which rooms to add, split or stop selling.
That is a setting. Credits can pool across the whole organisation, so a member can spend them at any centre, or stay scoped to the centre that sold them. Whichever you pick, every booking screen, the member app and the reports all use the same rule.
The slot is held for fifteen minutes while payment completes, then released automatically. A background reconciliation pass also checks with the gateway, so a payment that confirms late is still honoured rather than lost.
Yes. Tax is resolved by the country and billing entity rather than a fixed percentage, so an operator in the US, UK or Singapore gets the correct treatment rather than an Indian GST rate with a different label.
Yes. Require check-in on the room panel and release the room automatically if nobody checks in within your grace window. The released time goes straight back into availability.
No. The room panel runs on a standard tablet. See the hardware page for what we usually recommend and what we support.
Bring one floor and last month of invoices. We will set it up live and you can decide from there.