Recurring invoices raised from the membership, tax resolved for the country you actually operate in, multiple legal entities kept clean, and a customer ledger that answers the balance question without a reconciliation exercise.
The occupancy sheet says one thing, the accounting tool another, and the bank a third. Somebody spends the first week of every month rebuilding the truth by hand, and the answer to what a client owes takes a day to produce.
Seats, rooms, cafe, day passes and one off charges roll into the invoice for the right period on the right cycle. Proforma first if you need it, converted into a real tax invoice in one action when the deal is confirmed.Invoice runs measured in minutes
India gets GST with intrastate and interstate handled properly and e-invoice where it applies. Operators elsewhere get their own treatment rather than an Indian rate with a different name on it. Rates live in one engine, not scattered across screens.Correct in every country you operate in
Billing centres carry their own numbering, tax registration, bank details and payment gateway. An invoice is pinned to the entity that raised it, so a payment can never land in the wrong company account.Audit friendly from day one
Payment links and hosted checkout with the session bound to the order, fulfilment on the webhook, and a scheduled backstop that catches anything the webhook missed. A paid customer never stays marked unpaid because a callback got lost.Fewer disputes about what was paid
Record cash, a bank transfer, an adjustment against an advance, a deposit and a TDS deduction as separate lines on one invoice. Import a bank statement and match receipts against invoices instead of ticking a printout.The register matches the bank
Every invoice, receipt, credit note, advance and adjustment against a customer in one running ledger with a live balance. When a client asks what they owe, the answer is a page rather than an afternoon.Balance questions answered instantly
Amounts carry their currency through the order, invoice and payment request, so a non Indian operator never sees a rupee sign on their own data.
Payment reminders record whether each channel actually delivered, so a silent failure surfaces as a failure rather than as a customer who did not pay.
Invoices and payments can push to Xero or QuickBooks per billing centre, so finance keeps the ledger they already work in.
Billing software that starts at the invoice makes you type the invoice. Here the invoice already knows what happened.
Upgrades, downgrades, mid term seat changes and cancellations on a chosen date all reprice the schedule themselves.
Credits consumed and overage billed come straight from bookings, on the correct entity and tax treatment.
Charges to a member account arrive on their next invoice rather than in a notebook behind the counter.
Deposits, lock-in and yearly escalation come from the signed agreement, so year two prices itself.
Yes, and it is a first class concept rather than a workaround. Each billing centre has its own invoice numbering, tax registration, bank details and payment gateway account. Invoices and payment requests are pinned to the entity that issued them, so money cannot be collected into the wrong account.
Tax is resolved by a single engine using the country, the billing entity and the customer, rather than by a fixed percentage typed into the code. India gets intrastate and interstate GST with e-invoicing where applicable. Other countries get their own resolver rather than an Indian rate relabelled.
Yes. One invoice can carry several payment lines: cash, bank transfer, an amount adjusted from an advance, a deposit applied and a TDS deduction. The invoice reflects what was actually settled, and the customer ledger shows the same story.
The checkout session is bound to the order, fulfilment happens on the gateway webhook, and a scheduled reconciliation pass re-checks recent sessions against the gateway. A payment that confirmed late is picked up rather than lost.
Yes. Import a statement as PDF or Excel and DeskOS matches entries against open invoices, receipts and advances, including TDS, so the collection register and the bank agree.
We will run your real billing cycle in a sandbox and show you what comes out, including the tax lines and the collection register.