Visitor Management With DeskOS
Managing visitors in a dynamic coworking space isn’t just about check-ins—it’s an opportunity to secure your workspace, enhance the guest experience, and capture potential leads. DeskOS combines seamless visitor management with a built-in lead tracking system, helping you convert walk-ins into long-term members with structured follow-ups, automated engagement, and data-driven insights.
Rated 5 Stars by Industry Leaders
All-in-one solution Hardware and software solutions
DeskOS is the all-in-one solution for coworking spaces and offices, offering seamless management of access control, bookings, meeting rooms, leases, inventory, and employee attendance—all in one platform. Simplify operations and automate your workspace effortlessly.
Key Features
Effortless Digital Check-ins
Smart Lead Tracking- Turn Every Visitor Into A Lead
Access Control Integration
Effortless Digital Check-ins for a Professional First Impression
No more paper logs or manual data entry—DeskOS enables smooth and fully digital check-ins, ensuring security, compliance, and convenience for both visitors and workspace managers.
- Self-Service Kiosks & Reception-Based Check-in – Visitors can check in via a tablet kiosk or at the reception desk, reducing wait times.
- Instant Notifications & Alerts – Center managers receive real-time alerts when guests arrive, ensuring quick response times.
- Custom Access Permissions – Set visitor-specific access rights based on their purpose (e.g., restricted access for vendors, full access for VIP clients).
- Automated Visitor Badges – Generate professional visitor badges with QR codes to track movements within the space.
- Real-time Dashboard – View live visitor logs, past visits, and upcoming appointments all in one place.
Turn Every Visitor into a Lead with Smart Lead Tracking
A visitor could be your next paying member—DeskOS helps you capture and track leads from the moment they enter your space.
- Auto-Capture Visitor Details – Name, contact info, purpose of visit, and interests are stored in the system for follow-ups.
- Lead Status Management – Track where each prospect is in the sales funnel—new inquiry, tour completed, follow-up pending, or membership closed.
- Automated Follow-ups – Set up personalized email/SMS sequences to nurture leads, offer promotions, and schedule calls or tours.
- CRM Integration – Sync visitor data with your CRM for a seamless sales pipeline.
- Engagement Insights & Reporting – Analyze visitor trends, track conversion rates, and optimize your marketing efforts.
Access Control Integration
A visitor could be your next paying member—DeskOS helps you capture and track leads from the moment they enter your space.
- Digital Visitor Logs – Maintain detailed records of every visitor, including timestamps and contact details.
- Pre-Registration for VIPs & Groups – Allow special guests to pre-register online, ensuring a hassle-free check-in.
- GDPR & Data Protection Compliance – Secure visitor information with industry-standard data protection policies.
- Emergency Alerts & Evacuation Lists – Instantly access a real-time visitor list during emergencies for quick action.
DeskOS: The Pinnacle of Workspace Innovation.
Effortless Visitor Management. Powerful Lead Generation. One Platform.
Upgrade your coworking space with DeskOS Visitor Management and never lose track of a potential customer again.
Streamline engagement, elevate satisfaction.
Revolutionize coworking management with personalized portals that streamline bookings, billing, and member engagement effortlessly.
Empower Your Operations with Unmatched Efficiency
Data-Driven Success
A Member-First Approach
Your Workspace, Your Brand
Seamless Integration for Maximum Impact
Built for Growth
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Join the platform trusted by coworking spaces worldwide. Simplify operations, enhance member experience, and scale effortlessly—all from one powerful dashboard.
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- Access comprehensive space and member management tools.
- Leverage data-driven insights to optimize your operations.
- Enjoy a user-friendly interface designed for efficiency.
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The Super Manager For Your Workspace
What people who work with us think DeskOS?
( 2,420 Average rating )
The customizable notifications keep our members informed about bookings, events, and promotions, enhancing their experience and ensuring they never miss out on important updates. It’s taken member engagement to the next level.
Automated check-ins and membership renewals have saved us ₹60,000 annually in payroll costs. The mobile app has simplified space management, boosting efficiency and reducing errors in attendance and billing.
The platform’s facial recognition access control has made entry into our coworking space completely seamless and secure. Our members appreciate the smooth, contactless experience while enhancing overall safety.
This platform’s space optimization tools have reduced our resource wastage by 20%. We’ve seen a 30% increase in bookings, saving ₹80,000 yearly. It's been a game-changer for managing resources efficiently.
With event management tools and automated notifications, our member engagement has soared. We've streamlined event scheduling and tracking, leading to higher participation rates and improved community engagement.
Since implementing this platform, managing multiple locations has been much easier. Automated billing and real-time insights helped us cut administrative costs by ₹1,20,000 annually. Member satisfaction has also improved with the self-service options.