# Receipts

> Security deposits, damage charges, and other money that is not subscription billing.

Source: https://deskos.net/docs/receipts/
Section of the DeskOS documentation, under Commerce.
DeskOS is coworking and flex space management software. Operators run seats and occupancy, memberships, billing, meeting rooms, visitors, access control and a whitelabel member app on it.

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Receipts covers the charges that live outside regular invoicing: security deposits when a company moves in, damage or breakage charges, cleaning charges, late fees, and penalties. Each receipt tracks what was charged, what has been collected, and, for deposits, what has been refunded back.

![Receipt Management](https://deskos.net/_next/static/media/receipts.a2ab2b79.png)

*Receipt Management, with deposits in various stages of their life.*

## The list

Search by receipt or client, filter by charge type and payment status, and narrow by date. Each row shows the receipt number, its type, the client, the amount with how much has been paid or refunded, and the status: payment pending, partially paid, fully paid, or refunded.

## The deposit lifecycle

A security deposit receipt starts as payment pending, becomes fully paid when the money arrives, and ends as refunded when the company moves out and you return it. The amount icon on a row records a payment, and the row menu handles the refund. Deposits recorded here are the same ones that appear on the company’s Financials tab and in its ledger.

## Creating receipts

Create Receipt starts a new charge: pick the company, the charge type, and the amount. Use it the moment the event happens, a broken chair, a lost access card, so the charge does not rely on someone remembering it at billing time.

> **Tip:** Late fees can also be applied in bulk from the Invoices page, which is faster than raising receipt after receipt when a billing cycle closes with many overdue invoices.